In accordance with Article 2 (b) of Act No. 147-1980, as amended, known as the “Organic Law of the Office of Management and Budget”, of Executive Order 2021-029 of April 27, 2021, Circular Letter No. 013-2021 of the Office of Management and Budget (OGP), Executive Order 2022-040 of July 11, 2022, and the Regulations and Manuals adopted pursuant to the creation of the Puerto Rico Broadband Program (Broadband Program or the Program), the OGP and the Band Program is issuing this Request for Quotes for the acquisition of Competitive Process Writing Services (RFPs, RFQs) for Professional Services under federal funding.

The Broadband Program is committed to promoting fair and open competition while seeking a cost-competitive option. Proposals will only be received electronically on the Broadband Program page, smartisland.pr.gopv. Proposers are cautioned that OGP will not require or accept physical proposal submissions, whether by courier, FedEx, UPS, DHL, personal delivery or similar physical means, or by email.

The deadline for submitting informal quotes/proposals is Friday, March 31, 2023. You can submit quotes at a rate of hours Estimated by process.

The OGP and the Puerto Rico Broadband Broadband Program is a patron that offers equal opportunities and does not discriminate based on sex, gender or sexual identity, race, age, national origin, religious belief, marital status, war veterans, disability, or disability status.

Scope/Description of the Professional Service:

1. Review and development of procedure manuals, forms, templates and other necessary documents.

2. Develop customized documents for requests for proposals for professional services.

• Verification of requirements
• Identify and set short and long-term goals
• Identify budgetary requirements and balance fiscal needs and realities
• Identify/prequalify potential proponents
• Create lists of proponents
• Establish a consistent request for proposals format
• Create the requirements and criteria of the proposals
• Develop the request for proposals in its entirety
• Assist in the evaluation of proposals
• Attend questioning sessions from proposers
• Documents to be developed in English and Spanish.

3. Work with the Program to identify areas for improvement in scope of work, rubrics and other documents as needed.

4. Ensure the quality of the products and services that are requested.

5. Support in the selection process of the right and appropriate proposer

6. Write the terms and analyze costs to obtain the most advantageous price for the Program.

7. Ensure the availability of support during the request for proposals process.

8. Ensure compliance with state and federal regulations applicable to procurement processes.

9. Streamline and simplify processes within the agency's established framework.

Minimum Requirements:

• Staff with experience in procurement processes with state and federal funds.
• Knowledge of the regulations applicable to professional services procurement processes (federal and state).
• Proponents must comply with all regulations and laws, both federal and state, that govern the services to be provided, including, but not limited to, Contract Work Hours and Safety Standards Act, DavisBacon Act & Copeland “Anti-Kickback” Act (40 USC §§ 3141-3144 & 3146-3148; 40 USC § 3145), Equal Employment Opportunity (41 CFR Chapter 60), Safety Standards Act (40 USC §§ 3701-3708), among others.
• Have a Single Certification of Professional Service Providers, issued by the Single Registry of Professional Service Providers issued by ASG.
• If you are a legal entity, Certification with the names of all the owners, shareholders and officers of the corporation.
• Before a contract is awarded, https: //www.sam.gov/SAM/ will be searched to verify if the proposer is disabled using the Unique Entity Identifier System (UEI). Therefore, proposers must have a UEI number and be registered with the Award Management System (SAM) at the time of submitting the proposal or beginning the registration process immediately after the submission of the proposal. For more information on SAM, visit https://www.sam.gov/SAM/. The award of the contract will only be granted to entities that are authorized and that are not ineligible for the award of a contract due to a suspension, disqualification or limited denial of participation.
• Any other requirements and/or documentation required by law applicable to services of this nature.

Contract term: 3 months (April-June 2023), can be extended according to the needs of the Program and availability of funds.

Contact Person:

Nivis Gonzalez

nivis.gonzalez@opr.pr.gov

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